Document Library
- Create document libraries for each record
- Share documents across multiple libraries
- Annotate MS Word documents
- Define document security access by user
Auto-Tagging
- Define up to 16 different tags
- Add user-defined hash tags to fast find documents
- Search Document Libraries by any combination of tags
Ninox Finder
- Define unlimited File Cabinets, Drawers and Folders
- Search by file location
- Lock specific cabinets for access by only specific users
- Auto-File documents
Integrated Email
- Email documents to individuals and maintain delivery history
- Define groups and email documents or packets to all members of the group
- Connect Ninox Document Management to your own SMTP email server
Document Packets
- Create an unlimited number of packets
- Add documents, notes, pictures, audio files and videos to any packet
- Delivery packets to individuals or groups
- Include a single document in multiple packets as needed
Retention Plans
- Define Retention Period for each document
- Track each document's end-of-life according to retention requirements
- Define default retention period
- Auto-Archive and delete documents at the end of their retention period